Employer description & source details
As our first dedicated EA & Office Manager in San Francisco, you will wear two critical hats. You will act as the strategic engine for our CEO (and provide key support to our COO), while simultaneously building a vibrant, efficient in-office culture. This role is roughly a 60% Executive Assistant and 40% Office Management split. Reporting directly to the COO, you will have a massive impact on our daily operations, team morale, and execution speed. CEO Master Scheduler: Own the CEO’s complex calendar, anticipate conflicts, protect her time fiercely, and ensure she stays on schedule throughout the day. Strategic Gatekeeping: Act as the primary point of contact and bridge for internal teams, external partners, and investors seeking the CEO's time. Multi-Executive coordination: Seamlessly schedule complex, multi-executive internal meetings and critical Board of Directors meetings. COO Calendar Support: Manage essential calendar scheduling and logistics for our Chief Operating Officer. Travel & Expense Logistics: Coordinate end-to-end domestic and international travel arrangements and handle seamless expense reconciliation using Ramp. AI-Powered Efficiency: Actively utilize or experiment with emerging AI tools (e.g., for automated transcription, meeting summaries, draft correspondence, or travel research) to multiply your impact and keep our executives operating at peak velocity. Hub Operations: Maintain a pristine, organized, and fully stocked physical office space that inspires the team every day. Culture & Community: Act as our resident culture builder—organizing team lunches, celebrating milestones, and planning memorable team events. Logistics & Shipments: Coordinate incoming and outgoing shipments, ensuring critical hardware components and office supplies get where the
Extracted skills: operations