Employer description & source details
We are looking for an executive assistant to work US hours and serve our US C-Suite executives. A 66degrees Executive Assistant responsibilities and duties are as follows: Maintain a functional and organized office environment. Manage office supplies, ordering new items as needed and ensuring that inventory levels are adequate. Monitor office equipment and arrange for repairs or replacements. Maintain and manage the executives' calendars, scheduling meetings, appointments, and events to ensure efficient use of their time. Coordinate complex travel itineraries, including flights, accommodations, ground transportation, and other logistics, while considering the executives' preferences and company policies. Coordinate meetings, events and travel for quarterly board meetings and offer concierge service to the board of directors and executive leadership teams at these events. Plan and execute company events, meetings, workshops, and other gatherings. Manage logistics, catering, and any necessary arrangements. Handle sensitive information with discretion and maintain a high level of confidentiality regarding company matters and executive communications. Liaise with vendors, contractors, and service providers. Negotiate contracts, oversee services, and manage relationships to ensure quality and cost-effectiveness. Develop and implement streamlined processes to enhance productivity and effectiveness. Must be available to split work time to accommodate evening meetings when required. 5 years experience in administrative roles reporting directly to upper management. Superb written and verbal communication skills. Strong time-management skills and the ability to organize and coordinate multiple projects at once. Proficiency in Google Workspace and other office productivity tools,
Extracted skills: artificial intelligence